Sunday, February 19, 2012

Microsoft Word Keyboard Shortcuts

MS Word is a word processor program produced by Microsoft Corporation. It was first released in 1983 and later written for several other platforms such as IBM, Apple Macintosh, AT&T Unix PC, Atari ST, OS/2, Microsoft Windows, etc. MS Word is available as one of the components in the Microsoft Office Suite. This is one of the most widely used word processor program. It has most of the operations that are needed for a word processor program and is used both for personal use and also for office purposes. There are many keyboard shortcuts available for different operations performed in Microsoft Word.

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Here is a list of Microsoft Word keyboard shortcuts that are available in Microsoft Word 2002, Microsoft Office Word 2003, and in Microsoft Office Word 2007.

Command Name                           Shortcut Keys
All Caps                                      CTRL+SHIFT+A
Annotation                                   ALT+CTRL+M
App Maximize                              ALT+F10
App Restore                                 ALT+F5
Apply Heading1                            ALT+CTRL+1
Apply Heading2                            ALT+CTRL+2
Apply Heading3                            ALT+CTRL+3
Apply List Bullet                           CTRL+SHIFT+L
Auto Format                                ALT+CTRL+K
Auto Text                                    F3 or ALT+CTRL+V
Bold                                            CTRL+B or CTRL+SHIFT+B
Bookmark                                    CTRL+SHIFT+F5
Browse Next                                CTRL+PAGE DOWN
Browse Previous                          CTRL+PAGE UP
Browse Sel                                  ALT+CTRL+HOME
Cancel                                         ESC
Center Para                                  CTRL+E
Change Case                                SHIFT+F3
Char Left                                     LEFT
Char Left Extend                          SHIFT+LEFT
Char Right                                   RIGHT
Char Right Extend                        SHIFT+RIGHT
Clear                                           DELETE
Close or Exit                                ALT+F4
Close Pane                                   ALT+SHIFT+C
Column Break                              CTRL+SHIFT+ENTER
Column Select                              CTRL+SHIFT+F8
Copy                                           CTRL+C or CTRL+INSERT
Copy Format                               CTRL+SHIFT+C
Copy Text                                   SHIFT+F2
Create Auto Text                          ALT+F3
Customize Add Menu                    ALT+CTRL+=
Customize Keyboard                     ALT+CTRL+NUM +
Customize Remove Menu              ALT+CTRL+-
Cut                                             CTRL+X or SHIFT+DELETE
Date Field                                    ALT+SHIFT+D
Delete Back Word                         CTRL+BACKSPACE
Delete Word                                 CTRL+DELETE
Dictionary                                   ALT+SHIFT+F7
Do Field Click                              ALT+SHIFT+F9
Doc Close                                   CTRL+W or CTRL+F4
Doc Maximize                             CTRL+F10
Doc Move                                   CTRL+F7
Doc Restore                                CTRL+F5
Doc Size                                     CTRL+F8
Doc Split                                     ALT+CTRL+S
Double Underline                          CTRL+SHIFT+D
End of Column                             ALT+PAGE DOWN
End of Column                             ALT+SHIFT+PAGE DOWN
End of Doc Extend                       CTRL+SHIFT+END
End of Document                         CTRL+END
End of Line                                  END
End of Line Extend                       SHIFT+END
End of Row                                 ALT+END
End of Row                                 ALT+SHIFT+END
End of Window                            ALT+CTRL+PAGE DOWN
End of Window Extend                 ALT+CTRL+SHIFT+PAGE DOWN
Endnote Now                               ALT+CTRL+D
Extend Selection                           F8
Field Chars                                  CTRL+F9
Field Codes                                  ALT+F9
Find                                            CTRL+F
Font                                            CTRL+D or CTRL+SHIFT+F
Font Size Select                            CTRL+SHIFT+P
Footnote Now                              ALT+CTRL+F
Go Back                                      SHIFT+F5 or ALT+CTRL+Z
Go To                                         CTRL+G or F5
Grow Font                                   CTRL+SHIFT+.
Grow Font One Point                    CTRL+]
Hanging Indent                              CTRL+T
Header Footer Link                        ALT+SHIFT+R
Help                                             F1
Hidden                                         CTRL+SHIFT+H
Hyperlink                                      CTRL+K
Indent                                          CTRL+M
Italic                                            CTRL+I or CTRL+SHIFT+I
Justify Para                                  CTRL+J
Left Para                                      CTRL+L
Line Down                                   DOWN
Line Down Extend                        SHIFT+DOWN
Line Up                                        UP
Line Up Extend                             SHIFT+UP
List Num Field                              ALT+CTRL+L
Lock Fields                                   CTRL+3 or CTRL+F11
Macro                                          ALT+F8
Mail Merge Check                         ALT+SHIFT+K
Mail Merge Edit Data Source          ALT+SHIFT+E
Mail Merge to Doc                        ALT+SHIFT+N
Mail Merge to Printer                     ALT+SHIFT+M
Mark Citation                                ALT+SHIFT+I
Mark Index Entry                          ALT+SHIFT+X
Mark Table of Contents Entry         ALT+SHIFT+O
Menu Mode                                  F10
Merge Field                                  ALT+SHIFT+F
Microsoft Script Editor                  ALT+SHIFT+F11
Microsoft System Info                  ALT+CTRL+F1
Move Text                                    F2
New                                            CTRL+N
Next Cell                                      TAB
Next Field                                     F11 or ALT+F1
Next Misspelling                           ALT+F7
Next Object                                  ALT+DOWN
Next Window                               CTRL+F6 or ALT+F6
Normal                                        ALT+CTRL+N
Normal Style                                CTRL+SHIFT+N or ALT+SHIFT+CLEAR (NUM 5)
Open                                           CTRL+O or CTRL+F12 or ALT+CTRL+F2
Open or Close Up Para                  CTRL+0
Other Pane                                   F6 or SHIFT+F6
Outline                                         ALT+CTRL+O
Outline Collapse                            ALT+SHIFT+- or ALT+SHIFT+NUM -
Outline Demote                             ALT+SHIFT+RIGHT
Outline Expand                             ALT+SHIFT+=
Outline Expand                             ALT+SHIFT+NUM +
Outline Move Down                      ALT+SHIFT+DOWN
Outline Move Up                          ALT+SHIFT+UP
Outline Promote                           ALT+SHIFT+LEFT
Outline Show First Line                 ALT+SHIFT+L
Overtype                                      INSERT
Page                                            ALT+CTRL+P
Page Break                                   CTRL+ENTER
Page Down                                  PAGE DOWN
Page Down Extend                       SHIFT+PAGE DOWN
Page Field                                    ALT+SHIFT+P
Page Up                                       PAGE UP
Page Up Extend                            SHIFT+PAGE UP
Para Down                                   CTRL+DOWN
Para Down Extend                        CTRL+SHIFT+DOWN
Para Up                                       CTRL+UP
Para Up Extend                             CTRL+SHIFT+UP
Paste                                           CTRL+V or SHIFT+INSERT
Paste Format                                CTRL+SHIFT+V
Prev Cell                                      SHIFT+TAB
Prev Field                                    SHIFT+F11 or ALT+SHIFT+F1
Prev Object                                 ALT+UP
Prev Window                              CTRL+SHIFT+F6 or ALT+SHIFT+F6
Print                                           CTRL+P or CTRL+SHIFT+F12
Print Preview                               CTRL+F2 or ALT+CTRL+I
Proofing                                      F7
Redo                                           ALT+SHIFT+BACKSPACE
Redo or Repeat                            CTRL+Y or F4 or ALT+ENTER
Repeat Find                                 SHIFT+F4 or ALT+CTRL+Y
Replace                                       CTRL+H
Reset Char                                  CTRL+SPACE or CTRL+SHIFT+Z
Reset Para                                   CTRL+Q
Revision Marks Toggle                 CTRL+SHIFT+E
Right Para                                   CTRL+R
Save                                           CTRL+S or SHIFT+F12 or ALT+SHIFT+F2
Save As                                       F12
Select All                                     CTRL+A or CTRL+CLEAR (NUM 5) or CTRL+NUM 5
Select Table                                 ALT+CLEAR (NUM 5)
Show All                                     CTRL+SHIFT+8
Show All Headings                        ALT+SHIFT+A
Show Heading1                            ALT+SHIFT+1
Show Heading2                            ALT+SHIFT+2
Show Heading3                            ALT+SHIFT+3
Show Heading4                            ALT+SHIFT+4
Show Heading5                            ALT+SHIFT+5
Show Heading6                            ALT+SHIFT+6
Show Heading7                            ALT+SHIFT+7
Show Heading8                            ALT+SHIFT+8
Show Heading9                            ALT+SHIFT+9
Shrink Font                                  CTRL+SHIFT+,
Shrink Font One Point                   CTRL+[
Small Caps                                   CTRL+SHIFT+K
Space Para1                                 CTRL+1
Space Para15                               CTRL+5
Space Para2                                 CTRL+2
Spike                                           CTRL+SHIFT+F3 or CTRL+F3
Start of Column                            ALT+PAGE UP
Start of Column                            ALT+SHIFT+PAGE UP
Start of Doc Extend                      CTRL+SHIFT+HOME
Start of Document                        CTRL+HOME
Start of Line                                 HOME
Start of Line Extend                      SHIFT+HOME
Start of Row                                ALT+HOME
Start of Row                                ALT+SHIFT+HOME
Start of Window                           ALT+CTRL+PAGE UP
Start of Window Extend                ALT+CTRL+SHIFT+PAGE UP
Style                                            CTRL+SHIFT+S
Subscript                                     CTRL+=
Superscript                                   CTRL+SHIFT+=
Symbol Font                                 CTRL+SHIFT+Q
Thesaurus                                     SHIFT+F7
Time Field                                    ALT+SHIFT+T
Toggle Field Display                      SHIFT+F9
Toggle Master Subdocs                 CTRL+\
Tool                                            SHIFT+F1
Un Hang                                       CTRL+SHIFT+T
Un Indent                                     CTRL+SHIFT+M
Underline                                      CTRL+U or CTRL+SHIFT+U
Undo                                            CTRL+Z or ALT+BACKSPACE
Unlink Fields                                 CTRL+6 or CTRL+SHIFT+F9
Unlock Fields                                CTRL+4 or CTRL+SHIFT+F11
Update Auto Format                       ALT+CTRL+U
Update Fields                                 F9 or ALT+SHIFT+U
Update Source                               CTRL+SHIFT+F7
VBCode                                        ALT+F11
Web Go Back                                ALT+LEFT
Web Go Forward                           ALT+RIGHT
Word Left                                     CTRL+LEFT
Word Left Extend                          CTRL+SHIFT+LEFT
Word Right                                   CTRL+RIGHT
Word Right Extend                        CTRL+SHIFT+RIGHT
Word Underline                             CTRL+SHIFT+W

Note: Some keyboard shortcuts in earlier versions of Microsoft Word no longer work as expected in Microsoft Office Word 2007.

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